December 29, 2020
861 Receiving Advice/Acceptance Certificate
by Kyle Brethauer
Project Manager, York Worldwide Technologies

The 861 Receiving Advice/Acceptance Certificate
The EDI 861 document falls under the Manufacturing Series category. The Receiving Advice/Acceptance Certificate comes in two varieties: the EDI 861 as it is known in ANSI X.12 format, and the RECADV as it is known in EDIFACT format. The 861 is most commonly utilized by suppliers to confirm products have arrived at the specified shipping location, and most commonly used in conjunction with the 856 Advanced Ship Notice to confirm fulfillment of a purchase order.

Any vendor looking to improve shipping accuracy, save time, and reduce cost should look no further than implementing a warehouse strategy that utilizes the 861 Receiving Advice/Acceptance Certificate. This document is a fantastic compliment to the traditional 856 Advanced Ship Notice commonly used by manufacturers and retailers alike.

Vendors looking to do business with major companies like Office Depot and Wal-Mart in the retail space, or Ford Motor Company in the manufacturing and automotive space, should implement the 861 to efficiently manage your supply chain. The 861 document can provide real-time notifications of your shipments as they're received, let you know if product was damaged during transportation, or why a specific portion of a shipment was rejected.

Because the 861 can supplement or replace traditional paper receipts, utilization is often associated with improved inventory accuracy. This can also help vendors spot bottlenecks in inventory lag, and vicariously support a more harmonious business relationship between trading partners. Vendors have also utilized the 861 for automatic stock-replenishment due to the accuracy it can provide inventory tracking management, and should errors surface, provide a digital paper trail to document what went wrong so problems can quickly be corrected.

Sample 861
ISA*01*0000000000*01*0000000000*ZZ*1234567890121345*ZZ*ABCDEFGHIJKLMNO*130207*0506*U*00401*000011238*0*P*~
GS*RC*9417148340059*23456789*20130207*0506*397*X*004010
ST*861*070506782
BRA*104228933*20130207*00*2
REF*VR*SUPPLIER BP CODE
REF*PK*7217714-01
DTM*008*20130207*044302
RCD**2*EA***0*EA*08*0*EA*02
SN1**2*EA*2*2*EA
LIN**IN*TLS2H-126.1729*A7*1*VN*LCMXO640C-3TN100I
PID*F****PLD HD 640LUT XTMP LCMXO640C-3
REF*L9*126.1729
REF*RV*104228933
REF*ZZ*J59JW1*COMPANY X
PRF*J59N09539*450*0****SA
SLN*1**A***5.56
CTT*1
SE*16*070506782
GE*1*397
IEA*1*000011238

Has your trading partner recently asked you about setting up a RECADV document, and you're not sure how to proceed?

If you're serious about taking your supply chain management to the next level, York Worldwide offers a competitive advantage for those looking to utilize the 861, and offers some of the most competitive prices in the VAN industry. Find out what we can do for you today.

For a list of existing transaction sets within the ANSI X.12 standard, please go here.

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York Worldwide Technologies, Inc.   |  800-328-8551 |   www.yorkworldwide.com